Athletics and Recreation

7-11-19 Weatherford College Board of Trustees Meeting

7-11-19 Weatherford College Board of Trustees Meeting



we're gonna call to order it's two o'clock we need to start the meeting welcome everybody we're glad you're here we're all so glad to be here after that rain last night and I'm going to call the meeting to order the Board of Trustees a weather College on Thursday July 11 2019 and the aliens train room at the community community room of the Student Center located here at Whitaker College to consider and act on the following agenda and having done the cause of order I will ask Brent to pray for us you better please stand with me or well thankful for today we're thankful for the summer thankful for the students who are getting ready to start their futures with us please protect them over these next few weeks especially as they're on vacation thank you for our board members our faculty and staff and please be with our board today as they do the parade your name we pray amen amen let's do the Pledge of Allegiance Christel it's open forum so they're not here we get a free pass okay that's good so that we will move on to the president's report dr. farmer thank you madam chair madam chair and members of the Weatherford College Board of Trustees I would like to give a few brief recognitions employee notices and an enrollment update recognitions I would like to recognize the 2019 Weatherford college faculty member of the year dr. Scott tarnov is key affectionately known as dr. T he has served WC for the last ten years and is the founder of the WC interdisciplinary academic conference an organizer of the distinguished Kent Miller and Quinton Reeves lecture series held each semester dr. T is currently on a family vacation and wanted the board to know that he was extremely honored to be named faculty member of the year I am very excited to announce that Weatherford college has now received all the necessary accreditation approvals required to launch our new vet tech program we look forward to working closely with the city of Weatherford as they begin new construction of the surgical wing on the animal shelter this fall and look forward to admitting our first class of vet tech students next spring for classes to begin in August of 2020 congratulations to the Weatherford College Wise County campus for recently receiving a grant from the pretty foundation to purchase stringed instruments for the wise youth strings ensemble we look forward to continued excellence in the arts from wcwc trustee dr. Robert Marlatt mr. Brent Baker and dr. Daniel O'Meara were all instrumental in receiving this crane congratulations are in order 4:14 WC student-athletes who were recently named to in JC a a all academic teams athletic director Bob McKinley assistant athletic director Jeff Lightfoot and all of our coaches are also to be committed for their quality recruiting and strong student support student athletes are eligible to earn academic honors by achieving an overall grade point average of 3 point 6 or higher congratulations to Hayden Hart bald and Jerry Baro for being awarded a $299,000 robotics grant from the National Science Foundation we are very excited about the educational opportunities that this grant will bring to Weatherford college and last but not least Weatherford college was honored to host the inaugural Community College Association of Texas trustees cat trustee leadership seminar yesterday state representative Chris Turner Community College trustees and community college administrators attended the event employee notices dma see local requires the college president to provide the names of contract employees that have resigned since the last board meeting in accordance with this policy the following individuals have submitted resignations humanities instructor Marcello will Djem retired effective 610 2019 and humanities instructor William black resigned effective 8:16 2019 we thank Marcello and William for their service and wish them the very best in future endeavors enrollment update we had a record high and student enrollment in the summer one session with a total of 1755 students we also have record high enrollment for summer to session as of Monday we had 1162 students enrolled and with 64 days remaining prior to the fall 2019 census day we are on pace for record high enrollment with preliminary enrollment projections current indicating an eight point seven year today increase in enrollment madam chair that concludes the president's report thank you sir thank you so the next item is for the consent agenda and financial reports and it has been our practice recently to go over these and improve them in aggregate is there any reason why we should change that today do we need to go through any of this in any detail that's a purview of the board if the board would like to pull one of those items that's certainly their prerogative with questions or further details its premium in its financial reports ending in June and grenouille one of proposals for intercollegiate athletic insurance so we normally at this point ask for a motion but that that portion of their going to be approved has presented because it gets in doing your emotion we approve thank you let's do a vote aye thank you okay mmm yeah I will speak that I understand that Matt Smith necess differently but this is Cody okay okay um Adam five does include consideration and possible action parking lot construction and dr. Kentrell will deal with this this parking lot construction this is out here or the other finish Courtney yeah let's hear that June 18th we open three bids from contractors requesting parking lot for projects for the Weatherford College main campus in its construction out of for civil Contractors LLC andreas group of all provided kids that met our specifications as prepared by our architects convinced were evaluated or even evaluated based on established criteria in relevant ways by dr. todd allen former myself executive vice president bob ayers architect from phil hover and snake philip bar ruth and Tom Rutledge Latino and Perkins engineers based upon the rankings as you can see on the next page here the three companies we're recommending at this time that brands group be awarded the contract presented to you all to be allowed to move forward and for our final contract there's questions on these events please does at this time please feel free seems straightforward I was impressed that the ones that have worked that you're worth a bid to has two years I've warned yes whichever end with that looking at that dr. farmer now we're discussing this so many times that first years when you see those cracks come up and all badger this is very unusual but the two years orange is pretty I like that so Bob airs he was trying to get here evidently he hasn't made it you started this meeting so promptly but it is pretty straightforward I think I don't think there's any problems with it at all there is a 90 days completion on this we usually allowed three weeks or whatever for them to get set up with other permits and all that but we're looking at November as we had mentioned before is there any kind of penalty if they don't meet that 90 days is there anything oh yes there are there are in the contract standard yeah so this requires a motion don't hear a motion to or so and we second-by-second thank you and all in favor aye all right so that motion carries it moves us to item six reports and brings us to the budget so that's Andrea Kim dr. Kendra this is going to be pretty brief I don't think today there have not been that many changes made since we brought it to you all in in June that it's gone up just a little bit reflecting an increase of the budget is 258 million 401 out of 688 as of today that's increase over last year's budget of two million four hundred and four dollars the major changes recommended in the revenues for the coming year I'm going to talk about the major changes in the main in revenue expenditures once again we have an increase in state appropriations of five hundred ninety seven thousand seven hundred thirteen dollars in total for the all of our campuses that's for this year alone there's two years in the binding so that will have the same figure this next year we've got an increase of five hundred twenty three thousand and student how you do to Pell and Stafford loan growth a drink Reese in operating grants of forty seven thousand to sixty now when I say that this is what's in the budget we've already been notified this week up early we received an NSF grant so that figure will be changing so it will come like that an increase of 984 thousand in tuition fees do the six percent rate increase adopted in March local funds other or increased by two hundred and sixty five due to the increase in interest income auxilary services decreased by fifty nine thousand 704 due to the decrease in bookstore commissions and I know I've mentioned to you all before is basically come to state flag or so I think nationwide you're seeing that across the board an increase of two hundred ninety three thousand nine hundred twenty dollars in the Wise County transfer from reserves I wanted to point that out our net is only a hundred twenty four both campus I mean all all of our campuses but for Wise County right now this is what it in a it appears that it is right now revenue over expenditures but I will say this once Wise County comes in and gives us a tax projection tax revenue projection based upon and they do have increases in their certification to praise appraisals well that that number could very definitely go down 294 because we more than likely with increased growth up there and all that we're going to be seeing a little bit more in taxes than what we normally would so that would lower that figure in August after we've come to certain that certify data and that wise county auditor always calls me it tells me the exact number to put for revenue at that point once they started talking about this year major changes in expenditures well right now there's a whore percent salary increase for all full-time employees totally six hundred eighty two thousand seven hundred and fifty dollars an eight percent increase in adjunct and overload salaries once again a mandatory increase of thirty eight thousand $38 in TRS benefits due to a mandatory rate increase from TRS from 6.8% 7.5 percent an increase a four hundred thousand in major repairs in renovations for deferred maintenance and that's probably something we're going to be talking quite a bit about at the budget workshop we've had some very unexpected cost this year that we've got to play right on our technology services include nine hundred twenty seven thousand for cost associated with the second year of implementation of the new ERP system now two years down the road we've got one more year that it will the implementation will move over into the 2021 will be our last year of implementation but after that point some of those costs should drop off a little bit nothing ever does I know I tell you that all the time but there's something else to take to the place but hopefully it's new things that we'll be adding instead of just implementing at that point auxiliary enterprises decreased by 187,000 due to the reduction in dormitory expenses and that was because of the security system and the changes that we had the cameras down there in the dorms that we changed to and so this year was heavy in expenditures for dorms and it's going to increase and go back down for they come again student aid increase with six hundred nineteen thousand digit increase in Stafford loans penalty payment performing scholarships there was an increase right now of 158,000 and I wanted to mention it to you later on watching those very closely right now we are up in our water usage and everything so I'm watching it very closely over these last two months to see if that will be adequate for us but an increase in general institution contingency of twenty five thousand dollars and that is based upon I try to always keep a general contend to save one percent of the total thing so that's why we're looking to bring that to that one percent other items of consideration from recommendation in the 2019-20 budget are still under review by the administration at this point we've got some additional personnel compensation that we're still discussing in researching trying to finalize I think there's one or two personnel issues that have come up since we proposed this budget in June that we're looking at that will be coming back to you the vet tech the problem and additions to it that we'll be presenting those to you in budget workshop okay the different levels at that point additional operating random parts just like the NSF National Science Foundation Award and some others that are that probably be coming in by that time additional utility issues landscaping issues that we we've got some plans that are laying there that I know the gardening association Parker County gardeners ever recommended to us and we need to meet and discuss just how many of those were implementing they look at this the landscape over here and then major repairs and renovations we didn't have some concern with our aging infrastructure here on this campus and some problems that we've had the past few weeks and gonna be talking some to you all about that at the budget workshop number six we have not shown at this point in time as I just told you on the last can haven't shown any increases in Parker County ad valorem our Wise County branch maintenance taxes at all at this point we're waiting for that certification of July the 25th once we receive that we can start working members and we can see exactly where we would be at certain levels and to come back and give you those options and then any additional needs that we have agreed to by that time the administration was ready to recommend we would be asking you to look at those at the workshop is there are there any questions at this time the vet tech program once again started will function with existing employees and at some point in its second year they will have to add and it probably is my general understanding that I can employ in the additional that tech would have to be hired in the spring of 2020 classes in a fall 2020 so that's good that's good thank you any questions any thank you Andy okay so this moves us into demand study update we talk to hold hold a lot about data yesterday at that meeting and in a lifetime that I've spent at this college but you should not be concerned about that we just told stories about our success stories and thought that was going to you know get us all the money we ever needed but today it's all about that and I certainly as as a veteran of this institution recognize the importance of data and how it it does rural things so right when you're ready thank you I'm going to start with some information on Wise County Workforce education continues to explore industry training options currently we're offering CPR Dental Assisting and welding in Wise County and genetics Kristin particularly looking for new opportunities most of the opportunities we heard yesterday in the board training session our workforce related continuing education the degree and certificate programs that we're seeking so we're looking for those opportunities in the academic area we have six sections running this one aim for us that's ranked the summer to session two of those six sessions are running at under ten students to support the ongoing campus instructional activities that is fairly typical for the last four to five years of campus performance so we're looking the cocktail America is building the summer one in particularly the summer two enrollments so that's why County right now head count is down just one person from last year the contact hours are up by about 3500 meaning that people are taking more classes classes with more contact hours and that's a good sign in terms of the institutional update you have a number of elements in your board packet I'd like you to realize that what we're looking at now in general education tracking students the student enrollment is a first indicator student success is when students register and when students apply to the institution and as we looked at our application that registration data we've noticed some interesting things students registering in the first eight weeks of opportunity to register from the fall tend to succeed in at least one college course and continue on to the spring semester between 86 and 94 percent of the time which is a pretty good return rate for success but at three weeks from count day that's three weeks before the twelfth class day so roughly a week before we actually start classes the rate of the applicants success drops by 10 percent and stays lower it tells us that something happens to students who apply late and register late for classes and we're looking at ways to change that Adam will be speaking with you about our efforts to develop a student profile it's very important that we identify who is a whether for college student what demographic features that they have and what kind of challenges they encounter so they'll be talking about that in numbers with heart we also are looking at to gain more data you may recall that several months ago you authorized us to purchase a number of research tools and compliance assist and we want you to know that in the fall semester will pilot use of the Student Response survey system that's a real time response survey system in our fault in service so that we can ask employees about the nature of the institution what they believe makes a great college one of the challenges that our students face one of the outstanding features of our successful students what are the outstanding features of employees of the college so that we begin to form a profile of the institution its students and its employees while this isn't at this point numeric data what it is is essential data for us to understand who we are who our students are and what we have to do the bridge the gaps between what they need and what we're already providing so that's the report for the demand study for any questions I'll entertain any questions you got any questions thank you so Adam here at makes beautiful well within your package find two doctors first provides an overview of all students at local college and the second option specifically focuses on students at the Wise County campus the goal was initially stated was to create worthless the most likely students have other common cancers this was an exercise that a morula college Pevensie assisted on determining how to best communicate with their students and then also to assess what types of needs that weatherford college the student profile of our typical student is female traditional age which is 18 display for no academic difficulties a runner she's college ready in all three areas for TSI and is not economically disadvantaged while this is our typical student that student proportionally makes up 16% of a population just academic entry which means that it is a while it's the most likely there's a small percentage we have several different types of students as you can see from that document another data point I'd like to draw your attention to is our male population and then our proportionally more likely to attend whether for college if they are not academically if they are not academically disadvantaged nor are they economically dispatched stated differently students men are less likely to attend whether for college if they have academic disadvantage or if they have an economic disadvantage this is helpful as we look towards program development and to determining areas where we can expand into populations of underserved potential students this holds true even more so for Weatherford College Wise County as their proportion is much more significant lastly as we look at serving our economically disadvantaged students it is clear some of our students need services link to our food pantry services partly a Wesleyan foundation but most of our students need assistance with basic school items backpack scantrons with this information we've had several offices on campus substitution for student stations we have one tool in watts building in the lower level we have one in the academic building next to the Welcome Center and whether for college Wise County has also set up a area where students can get basic supplies and thinking this is one project whether to college is pursuing to continue to create a culture of caring on our campus that concludes my report thank you that small stations idea sounds like such a I remember so many times a student just white-faced in an you know I'm going to a night class and say ok testing them have any skin trunks and we always had some somewhere but you know that's good they're there as students won't know that that's really good thank you all I didn't realize we had to bring our own scantrons back their eyes persistence right now it's currently on what we'd like to do we carefully and make this project for them going into the fall in the spring and expand these out and more stations around campus at each each of our locations thank you celebi's there's stuff there that's good and it's good good good okay and respect mr. Ayers that came in as it was would he like to be recognized and maybe if you have any questions on the parking lot addition I certainly imagine it might visit with him after glad to have you here sir okay so now mr. Andy's going to talk but that's about the vet tech program yes thank you even overview in your board packet so I'm just gonna hit some highlights the first one most important one is that on June 17 2019 of the Southern Association of colleges and schools Commission's on Colleges notified us that we were authorized to begin the vet tech associate of Applied Arts degree so we are now clear with the thecb and the Southern Association the next authorization that's required is from the AVMA and that can't be obtained until the program is fully operational and we have the first and second year group in so that would be a next objective we have reworked the interlocal agreement it's currently in process with the city of the chief issues in the year local agreement were the times of use of the facility of the shelter and who was responsible for what pieces of technology will address and also the use of faculty it was critical that we remained responsible for faculty they couldn't work under the guise of another entity as part of their job they could volunteer and so we've revised the interlocal agreement to place primary responsibility for faculty in the hands of our program directors so if they're involved in medical procedures like the spaying or neutering an animal and they're demonstrating it for students they may do that procedure 20 or 30 times so that people see it but that is part of the teaching process and so we remain responsible as Saks requires for the faculty members but they will and be involved in doing medical procedures while at the facility and dr. Garofalo will guide us in that process as the program director dr. Garofalo has also reviewed the request for instructional technology which escalated I think beyond her estimated and hours as well we are now estimating at about $30,000 for the program startup so that we can get the video and audio that we desire and the playback in the space but not at the level that we had expected we had discussed it in its full development which the estimates were over 130,000 dollars which I don't think was any of what any of us expected so we'll talk about developing that long term so that we get return on investment as we start the program our concern was that we would put an enormous cost on us that could we were recovered in the the initiation of the program and might not be warranted by the needs of the program so dr. Garofalo is going to oversee that for us we're talking about the imaging equipment looking for options including gifts discounts and grant funding options for the imaging equipment that's the radiology unit which is priced at about $60,000 dr. Garofalo has requested and it's included in my proposal to the budget hiring the vet tech required for the program in January of 2020 so that individual has from January through August to get familiar with the curriculum to develop it with dr. Garofalo and to get on board with teaching the program when it starts we've put the I forwarded to you the budget has proposed for 2019 2020 and you'll look in your future agenda items at the timeline that we're recommending for marketing installation of program information catalog application to the AVMA all pointed toward beginning the veterinary program veterinary technician program courses in fall semester of 2012 SiC there any questions I'll be glad to answer I've noticed in the packet that we were sent Hurley where dr. Barlow is being placed in the AG area as opposed to allied health or Natural Sciences could you elaborate on that decision I've discussed with dr. farmer options for placement of the program and at this point it's our idea that it fits well in agriculture we aren't there's nothing that's Hartman stone dr. Garofalo has expressed concerns about placing there rather than in Health Sciences because of the challenges of getting that program accredited and the greater familiarity our allied health dean dr. Boswell we have with that process and I've assured dr. Garofalo that Dean Boswell will assist us with that process regardless of where the program is placed so that we make sure our Mema application is well received right now we've discussed that it isn't necessary that it move at all we're trying to optimize where it gets placed to best serve the students on the program Kim can you elaborate on why it was placed with that as opposed to I mean what was that choice well I AG rather than with Health Sciences in Health Sciences it would be aligned with other programs that our health science intended but potentially overshadowed by programs like nursing radiology and those product they're already nine programs in that area it could stay with life sciences but biology is a big feeder for the nursing and the other health science programs so as we looked at it one option was to put it with Ag business economics and while it is an agriculture science I think there's a strong association with agriculture in our community between veterinary and AG I think there's also a good opportunity to develop the business aspects of it for our students and I would say that that's why the logic was to place it there and even you said dr. Barlow has some concerns about this placement have better dr. Garofalo was concerned about the knowledge of faculty supervisors and their ability to understand veterinary medicine and in this case the individuals involved would be balanced Christine who's got a degree master's degree in agriculture and dr. Alex EBA who's a medical doctor we don't have anyone beyond the Catholic Garofalo currently on staff who has a degree in veterinary medicine and so as I look to people who would have a background in Medical Sciences dr. D Bay while not being animal sciences he is familiar with medicine and Vance Christie is fairly real familiar with animal sciences no one in the health science program currently has any familiarity with animal sciences as part of their studies so it isn't there is no absolute right answer as far as I can see about this and this is what proposing to start with certainly this thing's really logical do you have any idea about balance between a small animal and large animal technicians specialize in one or the other no I don't I don't and the program doesn't distinguish between them they'll be trained to do both so I'm not sure that the program is intended to serve one more than the other I think it's really intensive to do both but the shelter of course obviously deals more often with with dogs and cats and small yeah and we're so close to the Metroplex where the emphasis is on smaller animals that most of the technicians and you know probably so but large animals so large animals are a little takes a little more facility doing I'm just curious about that I have I have no duck no dog on that I think you know because we are the cutting horse capital of Texas and because this is one of the higher populations that raise cattle in Texas of us in the Rio Grande Valley are the highest populations for cattle raising I think you're going to get an equal opportunity of large animal I hope so and we have background with equine programs here so they know how to balance that so I'm Sam kind of goes in a different direction at talking about future identity because we've got budget issues and things so that that will be taken care of by dr. farmer thank you madam chair Theresa has provided each of you with a printed list of the upcoming board meeting dates and for the record I will read those at this time on Tuesday August 6th at 2 p.m. we'll be having a budget workshop in the Mint's conference room Thursday August 8 at 2 p.m. we will have our regular meeting here in the strain room will be setting the proposed tax rate at that time on Monday August 19th at noon we will have public hearing number 1 in the men's conference room on Monday August 19th at 1:30 p.m. there's a possible called meeting or employee hearing in the Mint's conference room on Thursday August 22nd at 5:00 p.m. we will have public hearing number two here in the strain room and finally on Thursday August 29th at 2:00 p.m. we will have our meeting to adopt the tax rate and the 2019 2020 budget here in the stream room thank you any questions these require board the board means our board meetings yesterday and it requires a quorum yes sir yes yes yeah say that again those hearings all of them are potential if we were to propose a tax increase that hasn't been yeah so there's a chance we may not have all of these yes you mean like you got an August 6 workshop and then August 8 it clears those are the publisher the public hearings once we get the certified tax values back we'll know more about whether or not a tax increase will be necessary and if a tax increase is necessary then we'll have to have the hearings it's those two public hearings that 1910 the 22nd if they did one at noon and 1:00 in the afternoon and any further questions or okay thank you okay so now it's Brett's turn got announcement yes ma'am a few announcements we actually have more Fine Arts activity this summer than we've had in the past and very active down there in the AL CAC and there will be a music workshop for aspiring young artists and also band directors as well and other instructors it's called the route music workshop getting to the root of all music is headed by Dean Durrett and several faculty members that's July the 26th it's a free workshop from 8:00 until actually there's a concert that night at 7 o'clock featuring those faculty are once upon a time Children's Theater will present The Princess and the pea July 27th through August the 11th it'll be Saturdays and Sundays in the AL Keck theatre and then also we have a summer Shakespeare program going on right now Love's Labour's Lost will be the piece they'll be performing August 9th through the 11th also in the out cap so well we've got a crew working at the peach festival we do I know you said the announcement that there were there were people flocking to work those early morning hours in the end anyways like I don't know why that is okay at this point we're going to take a recess and go into closed session madam chair we really have no items for the closed session today for the first time so unless it pleases the board it's my understanding that according to policy and procedure of the board you have to go through a certain process to get on the open forum which is the only Avenue you had to speak to the board as oh I I can't approve your request and we're not going into closed session I was so signed and broken for them and unfortunately because we didn't learn that we were being denied due process until pretty late in the afternoon we were unable to get here to instruct my position would be that that protocol is clearly published has been known by everyone for a long time very simple matter to contact by phone to ask to get on it but I was not told and I don't have the power to grant your request at this moment so it is denied I'm requesting of the board allow me to speak for two months my rules that procedure do not allow me to grant your request at this time as I understand so you're telling me dr. farmer that we don't have a need to go into closed session because we don't have any items that's correct madam chair okay afternoon I would entertain a motion to adjourn or so moved I need all six okay and I thank you all for your attention I appreciate very much


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